Cincinnati Based Bookkeeping Services Does Your Bookkeeper Have the Chops to do Restaurant Books Right?

restaurant bookkeeper

BKE works with accounting software you know and love, including QuickBooks and Xero. Training on your POS to showcase the benefits of inventory by ingredient and food costs.

  • So here are the essentials of restaurant accounting and bookkeeping when it comes toreports, processes, and KPIs.
  • CPAs frequently read through legislation to understand the effects on their clients, monitoring both accounting and business compliance.
  • Tracking your costs, inventory, and revenue through bookkeeping can help understand your business from the ground up.
  • In addition, the bookkeeper must reconcile vendor invoices with orders and check that payments for supplies and services are accurate.
  • This may sound like common sense, but many financial anxieties come from a lack of dedication to accurate bookkeeping.

Once the bookkeeping falls behind, it can be extremely difficult to catch up. Modern POSs leverage data analysis tools to give you additional reporting insights into sales by section, voids, and staff activities so you can assess staff performance and cut costs. At first blush, cash-based accounting might seem like the best kind for restaurants. It records income as it enters your bank account and records expenses when they’re paid. Compare your records against bank statements, credits cards and other financial transactions to ensure the records match. You’re checking to see if your transactions made it from the customer’s hand to the bank. While you won’t leave this article a chartered accountant, we’ll give you the language you need to work with accountants and with restaurant accounting software.

A Beginner’s Guide to Restaurant Bookkeeping and Accounting

It’s a tool for a valuing a restaurant and gauges a restaurant’s earning potential. Here is the ultimate list of restaurant business KPIs you’ll lose sleep over.

The report should note any areas where the restaurant is over budget and should identify any losses of cash so that you can examine your operation to update cash controls in any problem department. Unlike many retail industries, inventory costs for restaurants can fluctuate wildly, even from week to week. Or maybe disease has affected how much cod your fish supplier has in stock. It could also just come down to the fact that you’re ordering asparagus when it’s out of season. If you come from a predominantly culinary background, the thought of balancing your restaurant’s finances might seem overwhelming. But as a restaurant owner, it’s imperative that you stay on top of your finances to make sure you understand exactly what’s happening at your business.

Employer Tools

Planning is only as good as the numbers you are working with. Better planning with restaurant bookkeeping highly accurate numbers can be the difference between success and failure.

She also regularly writes about travel, food, and books for various lifestyle publications. You’ll also want to triple-check that taxable items reflect the correct state and local sales tax so that you collect the correct amount from customers.

What Should I Know About Restaurant Bookkeeping?

But the main advantages heard from CPA clients range from security and tranquility — to feeling supported and valued. Cash flow will improve as greater awareness on budget vs actual reports will highlight problem areas. Customer management, names, demographics are readily available for marketing campaigns. Its never a bad idea to go to the dishwashing area and examine the food being thrown out.

Counting inventory should be done at least monthly, but weekly is even better. Since the biggest concerns are spoilage, waste and theft, take your inventory count monthly. This will create a rhythm to updating your inventory and cost of sale, while also providing an indicator of waste. Manage inventory by the percentage rather than worrying about a single piece of bread or slice of cheese. – Sign up today and enjoy benefits of All-inclusive service package.

Restaurant resources

A P&L statement is your guiding post to drive business decisions (when and where to cut costs, how to increase revenue, whether to change your business strategy, etc.). You and your accountant can use your P&L to review the total revenue and expenses of your business over a period of time. The chart of accounts gives you a sense of your restaurant’s financial health, so you know how you make and spend money. If you’re working with a firm, you can control accounting costs by ensuring that junior accountants handle the menial tasks, and your CPA completes the hard analysis.

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